2025 AGM
Well the Annual General Meeting was held on May 9th and despite the secretary managing to confuse many people with putting conflicting dates in various emails there was a good attendance and we got through the agenda. Questions about the future of the club in its existing premises were asked and hopefully we were clear about the position.
Its our 70th anniversary so a huge history in Glenrothes and a bright future hopefully.
The minutes of the meeting are attached.
MINUTES OF ANNUAL GENERAL MEETING 9 MAY 2025 AT CALEDONIA HOUSE
1. Welcome
Meeting opened at 13:30 by Janette. A quorate attendance of 21 members.
A confusion around the time of the AGM caused by the Secretary sending conflicting emails to members meant 16 people were in attendance by 1.30 and the others turned up expecting a 2pm start. My apologies.
2. Present
Janette Evans, Grant Newell, Gordon Hume, Pat Jessett, Irene Hunt, Marie Coady, Karen Crombie, Iain Main, Brian Shirra, Iris Lough, Jim Williams, Jean Taylor, Gus Sloan, Betty Telford, Myra Laing, Shona Meredew, Heather Coady, David Shevels, Diane Shevels, Choo Min Loh, Rosemary Park.
3. Apologies
Moira Scott, Margaret Hume, Carolyn Mailer, Maureen Wooton, Gus Rodger and Linda Urquhart.
4. Previous Minutes
The minutes of the previous meeting (12 May 2024) were proposed by Karen Crombie and seconded by Janette Evans.
5. President’s Report
The report is shown in the Trustees Annual Report 2024/5 (on website). Janette also mentioned the recent sad passing of long time member Margaret West.
6. Treasurer’s Report
(a) Trustees Annual Report (on website)
Accepted with no questions raised
(b) Subscription Rates 2024/5
The proposal from the board is to increase the annual fees to £100 for 12 months, £50 for 6 months and this was accepted by all present. Pat Jessett commented that as energy costs are rising the increase seems fair. Iris Lough added that the price for the facilities provided was very acceptable.
Grant also made it clear that the finances are the issue for the future, and that we have enough cash until Feb 2027 if nothing changes. But we could not keep the current premises after that unless the landlord was to cut the rent drastically. We have a break clause in the lease agreement in November 2026, but we have to give 6 months notice to the landlord so that would be around May 2026. The next AGM will be around that time and that is when serious decisions are needed.
Members were asked for ideas about alternative premises and it was suggested that a working group of members could be set up to look at alternatives.
We do need to speak to the landlord soon about this situation.
Brian Shirra asked how other art clubs are financed and the Secretary will try to find out from Kirkcaldy and Dalgety Bay clubs.
David Shevels asked what the membership costs would be to cover current costs. The answer from Grant was that the new rate of £100 would have to rise by £400.
Iris Lough asked if alternative premises would have the same opening times and this we cannot answer yet.
7. Secretary’s Report
Previously evening classes have been held with Dot Black but due to her health concerns she will not be doing any more. The classes currently being held with Gilli Barrie have been successful and will continue as long as there is demand. Any ideas for classes or other tuturs would be welcomed.
8. Election of Charity Trustees / Board of Management
The current board was re-elected and duties for board membes will be agreed later.
9. Closing of AGM
Meeting closed at 2.15pm
Open discussion of your Art Club.
There were no further discussions before we left.
